This SOP outlines the steps to effectively use the AI content generator for creating church announcements on the Tent Apps platform. It covers installation, customization, and optimizing content for social media and newsletters.
Hey everybody, we are so excited to show you our new AI content generator. This is really built from the ground up to really help you more quickly generate your church announcements, uh, by just using AI to help you generate the right prompt and get you the right results and really streamline how quickly you can create announcements on the back end of your 10 apps website. So thank you. Today, I'm going to walk you through after we get it installed on your site, how you can adjust a few things to really optimize it and use it best for your unique setup. So, um, whenever you, uh, log in and we've installed this for you, you'll come over to announcements or posts and click on new posts or new announcement over here. Whenever you're on this screen, you're now going to see this AI content generator. Now you could leave this down here. I actually prefer the first thing to do is just to click that and hold and drag and drop it over here to the top right because this is the first thing I want to see I want to do. I really don't want to have to scroll down here. Now, another thing I would encourage you to do is go over to screen options here at the top. You'll click that drop down and I would toggle excerpt to be on and we'll talk more about that here in a minute. Um, so you'll see your AI content generator over here and excerpt will show down here. Um, another new feature that we're adding along with this as well is a QR code composer. So it'll create a QR code for you, um, after you publish any page or any post. Um, so I want to come in here and do that. Now, let me walk you through how to use the AI content generator tool. Let's just come over here and we're going to say we have a youth group, uh, pizza. Party, um, August 17th in the youth room. Uh, invite your friends and dress up like your favorite, uh, cartoon, let's say. Cool. And then we're going to say generate content. So you have to give it a little bit of an announcement. Brief there. I would encourage you to think of what's it about. When is it? What time is it? I didn't put what time. Um, look at that. It just sort of helped me six to 8 PM. So you're going to need to come in here and adjust that. I would encourage you to put a time in there. If there's something with the time like this, maybe there's not a time. So take that out, but I would guess you probably have a time. So that was helpful, um, in that. So it's going to give you a title, a description. Now you can come in here and say, I don't want this first part, so I'm just going to delete that. You're free to adjust this as you need. Um, you can also click on generate content again. Um, the other thing you can do here is you can click on edit prompt and this prompt is going to, let me walk you through the prompt. Um, so you can see how you might want to adjust a few things here. Um, but you are a, you are helping a church leader create content. For announcements for their church, please use everyday language. This is important to not use fluffy language, so make sure that's there. Now, if you have some other general instructions you want to play around with, um, that's really specific to your church, go ahead and add that in here. That would be overarching for the title, the description, or the excerpt, but then based on the topic provided, generate a complete post with the following format. Here's the title, create an engaging, clear, clear title. Please do not add any punctuation or quotation marks. So if you see that it's doing something that you don't want it to do, like when we originally built this out, it was adding a lot of exclamation marks and quotation marks in the title and we didn't want that. So we just added that simply. Please do not add any of those things. Now we move down to the description. We said write two to three paragraphs with details about the announcement, including relevant information. Like the date, time, location, what people can expect. If there's a specific date, time, location, or registration link, please put those in a single bullet list with relevant emojis to start the line. Place this information in the middle of the paragraphs or at the bottom. Do not lead with it. Do not add any additional spaces in between the paragraphs. So we told it to put these emojis over here. We told it to do it in bullet point format. We also told it to put that at the bottom. So if you're finding that you don't want emojis, go in there and just take that out of the prompt. Now the excerpt is down here. Now, what the excerpt is going to be really amazing for is to help you quickly use that excerpt for social media posts, for just a quick, uh, sort of recap of what the announcement is. This is also great to use in your newsletters as well. This is also going to be great to use when releasing a print bulletin feature with keywords. It's called Canva, and it can automatically bring the excerpt into your print bulletin. So excerpts are just sort of this quick two sentence, three sentence overview of this bigger three or four, two or three paragraph description that's up here. So I want to show you that now. If you make some adjustments to any of these, I would say don't make any adjustments to topic and beyond. That's really, uh, good to go, but really, if you want to change anything about the excerpt, the description, or the title, or just general, do that up here. And then what you can do is say save as global default. So once you've adjusted something, you want to all the time have that same prompt going, you just click on save as global default. You can also say use for this post only. So if it's struggling to sort of get something right, and you're like, hey, we're having tacos tonight, be sure to include that we're having tacos. Like, you can could do that here, but really you could do that up here as well. But we went ahead and created one for use it for this post only. So if you needed to really regenerate how the prompt is working, you could say, hey, I want to save this only for this post only. But if you're finding that you're making the same changes a lot, go ahead and click on save as global default. And that way in the future, anytime you want to generate something, it'll always go off of what you saved in the past. Now, another thing, you could come in here. And give it your own title, your own description, and just use this generate excerpt and that'll create its own excerpt based off of the information above it'll create an excerpt down here for you. So that's how you can use that. Now let's keep scrolling down a little bit. A couple of other thoughts is as you're using this, this excerpt is going to be a great way to just use that on your social media. So let's go customize if you click on customize here. You could say instead of, hey, the full post content, we want to do post title. We actually don't even want to do post title. Let's just say I want to click the plus keywords here and we're going to search for excerpt and there's post excerpt. So that's going to just put the post excerpt and then we can say learn more with the post URL. So that's for Facebook. For Instagram, we could do the same thing. We don't even want the post title. Let's just. Lead not even with post content. Let's just use the excerpt and then link in bio to learn more. So I'm going to click save and that'll go out this time. Now that's, uh, for this first setup. What I would also recommend doing is opening up the social media tab because I think you'll want to use these excerpts across all things in the future. So probably. Click on channels once you're on social media, and then we're going to go click on the settings for Facebook. And then this is going to allow us to change. What do we want every time for it to just automatically do? So I'm going to actually change this and I'm going to say, I actually want this now to just be the excerpt and then return, learn more. We're here with the post URL. So I'm going to go ahead and save that because that's what I want it to do in the future. And that's just going to auto set that up to use the excerpt. Now that we have a really nicely written, really engaging excerpt there. I'm also going to go to the account here for Instagram, do the same on that. Um, we used to do post title hyphen content. Now we've got a really engaging excerpt that we can use on social media, link more. Uh, link in bio to learn more. So those are now set. So anytime we do this in the future, our social media posts are going to automatically be nice and good to go. I'm going to go ahead and click on publish. We won't worry about an image right now. Let me show you a few other thoughts here. Now, if you run into any thoughts on, Hey, I really found editing the prompt this way and using it this way is really helpful. Our team has tested this out a lot, and we found this prompt to be pretty encompassing. It doesn't really specify, get into the nitty-gritty. Like up here, if you really wanted to say tacos and it didn't say you're having tacos, put, Hey, be sure and include we're having tacos. And then click on generate again, and it'll replace everything. So, just a heads up on that. I want to help you guys get the most out of that. But really, you should be able, in the announcement brief area, to get the tell it what you need. And if it doesn't do it right, tell it again, Hey, we're having tacos, not pizza. Then change that up. It'll go do that for you on the next round. Now, a few things I just wanted to show you here. Everything comes across on the front end of your site here. Let's go look at one other thing. So, your e-newsletter. If we go over to newsletters, we're going to take a look at how that works. This shows up in your newsletter area. Alright, so if you're using our newsletter feature, what I would encourage you to think about is, uhm, whenever you click on, so if we click on the settings cog for your latest news here, uhm, what you're going to see, we'll click on that. And then, uh, you'll need to click on display options and make sure it's trying to pull the excerpt. Now, if you don't have an excerpt in, it's going to pull that in for you. Now, if you have an excerpt that we just created, it'll pull that excerpt in. So, just want to show you guys that, because that'll be really helpful for that short little excerpt to show in your e-newsletter, on your social media, or in your print bulletins. Uhm, it's going to be really nice to be able to use that across the board. So, another area, let me just show you on the front end of your website, if you're, if you're have an area like your sign up and events page, or even on the home page of your website, one of the things I would encourage you to, you can double check to use your excerpts in this area. So, if we enable visual builder, and you have an area like this anywhere on your home page, or on your ministry page, or on your sign ups and events page, you can click the module settings here, and whenever we go to that, you can say content length, If you want to show the X. So, a lot of times this is already defaulted, uhm, but, we want to use the post excerpts, go ahead and click yes on that, so that way, if there's one that you've generated, it'll use, if not, it'll try and generate one for you, and just use the first 270 characters of your main description, so, this'll retroactively work, and it, most of the time, this is what we have set by default, it'll just take that nice little AI generated two sentence over review, and use that on your pages, on your newsletter, on your social media, uhm, so just want to show you, and eventually your print bulletins, so just want to show you all those different areas that this can really help out at, let us know if you have any questions, we'd love to help out, and we'll go from there. Thanks so much, have a great day.