Attendance Overview - Setup & Tutorial

Attendance Overview - Setup & Tutorial

Here is a quick overview of how to use the Attendance feature to check people into events, setup new check in buttons, track attendance, & generate random winners:

Video 1



Step by Step 1

I. Setup Process:

  1. Accessing Check-in Buttons:

    • Navigate to the "Attendance" section.
    • Click on "Check-in Buttons."

  2. Creating Check-in Buttons:

    • Input a name for the event.
    • Select the corresponding day of the event.
    • Note: Avoid generic names for multiple events; use specific names like "Thursday Bible Study" to differentiate.

  3. Mobile App Visibility:

    • The selected day determines when the check-in button appears on the mobile app.
    • Ensure specific events are only visible on the relevant day.

  4. User Check-in on Mobile App:

    • On the mobile app, navigate to "Check-in."
    • Users can log in using Facebook, Google, or username/password.

  5. First-time User Information:

    • For first-time users or those without a registered cell phone, prompt them to add their details (first name, last name, and email) during login.

  6. Event-specific Check-in:

    • Users click the designated check-in button (e.g., "Monday Night Communion").
    • They are then directed to the signup and events page.

  7. Announcements and Incentives:

    • Encourage app download and check-ins during announcements.
    • Utilize incentives like gift cards for those who check in.

  8. Pre-filled Forms:

    • Forms on posts in signup and events are pre-filled with user information for ease of registration.

II. Backend Management:

  1. Accessing All Attendance:

    • Click on "All Attendance" for backend management.

  2. Reviewing Attendance:

    • Review names and dates as users click check-in buttons.

  3. Manual Check-ins:

    • Manually check-in individuals from the backend if needed.

  4. Privacy Considerations:

    • Ensure privacy by not scrolling to the list of individuals.

  5. Clearing Attendance:

    • Use "Permanently Clear" to view and clear checked-in individuals.

  6. Generating Winners:

    • Click on "Generate Winner" to randomly select a winner from the checked-in list.

  7. Utilizing Media Booth:

    • Assign someone in the media booth to handle the winner generation process.

  8. Engagement and Event Sign-ups:

    • Leverage the check-in system to encourage engagement and facilitate sign-ups for upcoming events.

III. Conclusion:

  1. Final Notes:
    • The Attendance system serves as a valuable tool for engagement and event coordination.
    • Regularly update and optimize events for the best user experience.


Here is a follow up video showing you how to view a specific person's attendance history as well as how to remove check-in buttons from your mobile app if they are not needed any further:

Video 2




Step by Step 2

Removing Check-In Buttons:

  • Navigate to the "Attendance" section in the Tent Apps platform.

    • Reference: Attendance Overview - Setup & Tutorial.

  • Click on "Check-In Buttons."

  • Identify the check-in button you wish to remove (e.g., "Bible Study").

  • Hover over the button and click on "Delete" to remove the unnecessary check-in button.

  • To add a new check-in button in the future:

    • Repeat steps 1-2.

    • Follow the platform's process to add a new check-in button.

Viewing Attendance History

  • Go to the "Users" section in the Tent Apps platform.

    • Reference: Attendance Overview - Setup & Tutorial.

  • Select "All Users."

  • Utilize the search box to find a user by name.

  • Click on the user's profile.

  • Navigate to the "Attendance" section.

  • Review the listing of past attendances, including dates attended.

  • Gain insights into a user's involvement through their attendance history.

Conclusion

This SOP provides a quick and efficient way to manage check-in buttons and view attendance history within Tent Apps. For additional details and platform functionalities, refer to the comprehensive "Attendance Overview - Setup & Tutorial."


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